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A Basic Lesson Plan for Word

written by: Profacgillies•edited by: Michele McDonough•updated: 6/26/2009

Microsoft Office Word is the most commonly deployed word processor in the world. This is a lesson plan for a basic training course for Microsoft Word for Windows 2007. It takes account of changes between the 2003 and 2007 versions and covers the controversial new ribbon interface.

  • slide 1 of 4

    Learning Outcome 1: Using The Word Application

    At end of a basic training course in Word, a learner should be able to navigate their way around the Word application. This will include being able to open and close Word; to use the ribbon interface and the Microsoft Office button; to use keyboard shortcuts to speed up common tasks; to set up the application using basic options and preferences; to use different magnifications using the Zoom function, and to switch between different views and tabbed ribbons

  • slide 2 of 4

    The Word 2007 Interface

    The Home tabbed ribbonThe Word 2007 button
  • slide 3 of 4

    Learning Outcome 2: Managing Documents

    A student should be able to manage documents. This will require them to work with documents and to:

    • open and close documents from the Microsoft Office button or Close Window button or by using keyboard shortcuts [Ctrl]-O and [Ctrl]-[F4];
    • create a new document based on the default template f from the Microsoft Office button or using keyboard shortcuts[Ctrl]-N;
    • create a new document based on other available templates such as memo, fax, and agenda from the Microsoft Office button;
    • save the current document to the current name and folder from the Microsoft Office button or by using keyboard shortcuts [Ctrl]-S;
    • save the current document to a different name, folder or file format from the Microsoft Office button;
    • check a document using the Review tabbed ribbon or the [F7] keyboard shortcut, making use of spell checking a document to correct spelling errors, delete repeated words, grammar checking a document to correct grammatical errors; add words to a built-in custom dictionary in the spell checker; change the language to meet local needs.
    • print a document from an installed printer using default options from the Microsoft Office button or by using keyboard shortcut [Ctrl]-P;
    • print a document from the Microsoft Office button using a range of options:entire document, specific pages, number of copies, collate, change the default printer;
    • publish an electronic document from the Microsoft Office button: export as PDF, remove metadata.
  • slide 4 of 4

    Learning Outcome 3: Text manipulation

    A learner should be able to manipulate text. This will require them to:

    • be able to find characters on the QWERTY keyboard;
    • toggle between insert and overwrite mode using the Insert key;
    • insert symbols from the button on the Insert tabbed ribbon;
    • display or hide non-printing characters from the button on the Home tabbed ribbon;
    • switching case using the Aa button on the Home tabbed ribbon or using the [Shift][F3] keyboard shortcut;
    • select a character, word, line, sentence, paragraph, or text back to start or from cursor to the end, or the entire text, using the mouse or keyboard shortcuts;
    • find a specific word, phrase, or special character using the Find option on the Home tabbed ribbon, or the [Ctrl]-F keyboard shortcut;
    • replace a specific word, phrase, or special character using the Replace option on the Home tabbed ribbon, or the [Ctrl]-H keyboard shortcut;
    • copy and move text within a document within the same document and between open documents using drag and drop or the clipboard zone of the Home tabbed ribbon, or using the [Ctrl]-C, [Ctrl]-V or [Ctrl]-X keyboard shortcuts;
    • delete a character, word, line, sentence, paragraph, or text back to start or from cursor to the end, or the entire text, using the [Del] or [backspace] key with selected text or keyboard combination
    • use the undo and redo functions from the arrows above the ribbons or the keyboard shortcuts [Ctrl]-Z or [Ctrl]-Y;
    • change the text formatting, including font sizes, font types, bold, italic and underline, subscript, superscript, font colour using the Home tabbed ribbon, or keyboard shortcuts eg [Ctrl]-B, [Ctrl]-I or [Ctrl]-U;
    • create and merge paragraphs,by using carriage returns;
    • align paragraphs. using align options: text left, centre, right, justified, from the Home tabbed ribbon, or using the keyboard shortcuts [Ctrl]-L, [Ctrl]-R or [Ctrl]-E;
    • indent paragraphs: left, right, first line and hanging. Set, remove and use tabs: left, centre, right, decimal using the Paragraph menu from the Home tabbed ribbon;
    • change spacing between and within paragraphs: apply spacing above and below paragraphs instead of blank paragraphs, apply single, 1.5 lines, double and multiple line spacing using the Paragraph menu from the Home tabbed ribbon;
    • add remove or format bullets, numbers in a single level list; switch between different standard bullet, number styles in a single level list using the buttons on the Home tabbed ribbon;
    • change the borders and shading options: add a box border and shading/background colour to a paragraph using the buttons on the Home tabbed ribbon;
    • use the format paintbrush tool: apply an existing character style to selected text or paragraphs using the format paintbrush tool button on the Home tabbed ribbon.

    A further training program will equip learners to handle tables, images and charts and to use productivity aids such as paragraph styles, mail merge and macros. For lots more information about Microsoft Word 2007, check out the other items in Bright Hub's extensive library of Word tutorials.






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