Converting MS Access reports to PDF format
We often need to have an MS Access report produced in PDF format, but it is impossible with MS Access since it does not come with a conversion mechanism. We have a good solution to this though – we will make use of ‘Universal Document Converter ‘. These simple steps will show you how to print an MS Access report in PDF format.
1. Download and install ‘Universal Document Converter’ .
2. Open the MS Access report and choose ‘Print’ from ’File’ Menu.
3. You will see a new window - select ‘Universal Document Converter’ from the list of printers then click on ‘Properties’.
4. From the list shown, select ‘Document to PDF, Color, Multipage’ and press OK. Your report will be converted to PDF now and saved in C:\UDC Output Files folder.
Saving changes manually
MS Access saves any changes to a form or table when we move to another record or close the window. Wouldn’t it be easier if we could be able to save changes ourselves whenever we want? To save any changes we have made to the current record without moving to a different one, press SHIFT + ENTER together.
Navigating through a form
These tips are good for those who enter lot of data into an Access form.
To move from one field to the next one, press either ‘Enter’ or ‘Tab’. Remember, reverse of this move could be achieved by adding the ‘Shift’ key to the keys combination.
To go to the last field in the current record, press ‘End’. Likewise, to go the first one, press the ‘Home’ key.
To reach the last field in the last record, press ‘Ctrl+End’ and press ‘Ctrl+Home’ to go to the very first field in the first record