Pin Me

Create another Address Book in Outlook 2007

written by: Meryl K Evans•edited by: Michele McDonough•updated: 1/3/2010

Microsoft Outlook 2007 lets you have multiple address books for easier management. These instructions will show how to create additional ones.

  • slide 1 of 2

    Need a Second Outlook Address Book?

    You may want to have more than one address book despite the ability to group people in distribution lists. One address book could be for personal contacts while the other is for business contacts.

    Mobile Address Book comes included in Outlook 2007. Mobile Address Book works with the Outlook Mobile Service account and synchronizes with a mobile device. Outlook automatically adds contacts with mobile phone numbers to this address book.

    Exchange Server users have a Global Address List that has the names and addresses of everyone in the organization. Creating an Outlook Address Book outside of the Global Address List allows you to add people who aren't in the organization or on the same Exchange Server.

    Create another Address Book using the following steps:

    1. Click Account Settings from the Tools menu.
    2. Select the Address Book tab and click New.
    3. Select Additional Address Books.
    4. Click Next.
    5. Select the address book you want to create (Mobile Address Book or Outlook Address Book).
    6. Click Next.
    7. Exit and Start Outlook to start using the new address book.

    Lightweight Directory Access Protocol (LDAP), also known as Internet directory services, lets you add contacts into Outlook from an Internet-based directory. Some colleges and universities, for example, have LDAP directories so that students and staff can access contact information using LDAP.

    These steps let you create an Internet address book (LDAP):

    1. Click Account Settings from the Tools menu.
    2. Select the Address Book tab and click New.
    3. Select Internet Directory Service (LDAP) and click Next.
    4. Enter the server information you received from your Internet service provider or system administrator. You may need to click More Settings.
    5. Click Next and Exit and Start Outlook to start using the new address book.

    Remove an address book with the following steps:

    1. Click Account Settings from the Tools menu.
    2. Select the Address Book tab and select the Address Book to remove.
    3. Click Remove and click Yes.

    One more note, you can't create or use Personal Address Books (.pab) with Outlook 2007. You can still import and convert old .pab files as Contacts into Outlook 2007, so you won't have to re-enter everything.

  • slide 2 of 2

    For more user guides and tutorials, be sure to take a look at the other items in Bright Hub's collection of Microsoft Outlook tips and tricks. New and updated materials are added on a regular basis, so be sure to bookmark us and check back often.