The Text to Speech features or ‘TTS’ for short can be used within Word, Outlook, PowerPoint, Excel and OneNote. The TTS engine is installed by default when Microsoft Office is installed so we just need to make it easier to find within each tool.
For Word, Outlook, PowerPoint and OneNote, we can add the Speak command to the Quick Access Toolbar. Next to the Quick Access Toolbar, click the down arrow and select More Commands (Figure 1). In the dropdown box labeled Choose commands from select All Commands.
Scroll through the list on the left and click Speak. Click the Add button so it appears in the right hand list (Figure 2). Click OK and now you should see the Speak button in your Quick Access Toolbar.
Excel offers five different buttons to control speech. In addition to the basic Speak Cells button four additional buttons exist. Excel lets you specify if you want to read cells by row or column and whether or not it should read cells back to you after you hit ENTER.
To add the speech functionality buttons to Excel follow the same procedure that we followed for the other Office applications. This time, you can add any or all five of the Speech buttons to the Excel Quick Access Toolbar (Figure 3).