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Modifying the Quick Access Toolbar in Microsoft Word

written by: •edited by: Brian Nelson•updated: 10/22/2008

Hate the placement of the Quick Access toolbar in Microsoft Word 2007? Or do you just wish the Zoom button was in a different location? These options can be quickly and easily changed so commands that are important to you are more readily accessible.

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    While there are certain commands in Microsoft Word 2007 that are used frequently by almost everyone, each of us has our own “personal" collection of tools that we commonly access when creating our documents. One very nice feature in Word is that you can develop your own custom Quick Access toolbar so that you don’t have to go hunting and searching for these commands every time you want to use them.

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    Customizing the Quick Access Toolbar

    The Quick Access toolbar is located in the upper right-hand corner of Microsoft Word as shown in the screenshot below. (Click the image for a larger view.)

    Quick Access Tool Bar 

    Aptly named, the Quick Access toolbar is a place where you can add shortcuts to commonly performed tasks. You don’t want to overboard in this area, of course, because then it becomes just another menu. However, adding a few commands that you most frequently use to the toolbar is a great way to save time and become more efficient when working in Microsoft Word.

    To modify this command list, click on the down arrow next to the toolbar, and select the More Commands option.

    Customizing Quick Access Toolbar 

    This will open the Word Options menu on the Customize tab. Here, you can scroll through available commands that can be added to the Quick Access toolbar and remove commands that you don’t want to see there.

    Customize Options 

    If there are several special commands that you want to add, you may want to move the Quick Access toolbar to a place on your screen that will allow these objects to be more easily seen. To do this, put a check in the box next to Show Quick Access Toolbar below the Ribbon.

    Move Toolbar 

    Not only will this option allow you to quickly be able to view more commands, the items will be closer to the typing area of your document, making them even more accessible.

    New Location for Toolbar 

    When you’re finished making all of your changes in the Word Options menu, click OK to exit the window. You’ll be returned to the main Word screen with all of the selected modifications in place.

Personalizing Microsoft Word 2007 Documents

In addition to taking a look at ways the Microsoft Word 2007 application can be modified so that it’s easier for you to work in, we’ll also show how to create some custom items that will make your documents stand out in a crowd.
  1. Modifying the Quick Access Toolbar in Microsoft Word
  2. Customize Your Microsoft Word 2007 Work Area
  3. Inserting Watermarks Using Microsoft Word 2007
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