Customizing Your Favorite Folders
Another way to modify the manner in which folders appear in your Navigation Pane is to use the Favorite Folders section. Shown at the top of the Navigation Pane when you are using the standard Mail view, you can easily customize which folders appear in this area as well as the order in which they are shown.
To return to Mail view from Folder List view, press the Mail icon at the bottom of the Navigation Pane or press the keyboard shortcut Ctrl+1. In Outlook 2003, you cannot remove the Favorites pane, so it will be visible by default. In Outlook 2007 and 2010, you can turn the pane on and off, so if it is not visible in Mail view, you need to enable it.
In Outlook 2007, go to the View menu, point to Navigation Pane and select Favorite Folders. In Outlook 2010, go to the View tab and select Navigation Pane in the Layout group. Select Favorites to enable the Favorites pane.
Once the Favorites Pane is visible, you can begin customizing it. There are a couple of ways to add and rearrange the folders. Perhaps the simplest method is dragging and dropping. You can drag and drop folders from the Navigation Pane to the Favorites Pane and drag them out of the pane as well. In addition, you can change the order of the folders by dragging and dropping them specifically where you want them.
Another method is to right-click the folder and make the appropriate selection. For instance, you can right-click a folder in the Navigation Pane and select Show in Favorites to add it to the Favorites Pane. Right-clicking a folder in the Favorites Pane offers options such as Remove from Favorites, which takes the folder off the list, or Move Up and Move Down, which enable you to change the order of the folders in the list.
Folders in the Favorite Folders list are simply shortcuts to the actual folders. You are not copying or duplicating the folders that you add to this list, and removing a folder from the Favorites pane will not affect the original folder in any way.
Do you have a trick you use to organize your Navigation pane or a question on using any of these steps? Please share or ask away in the Comments section below.