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A Guide to Settings for MS Outlook

written by: •edited by: Christian Cawley•updated: 4/11/2011

You need settings for MS Outlook to configure e-mail accounts. This article talks about the possible settings for different types of accounts. It also lists MS Outlook settings for popular e-mail service providers.

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    General Settings for MS Outlook - Introduction

    You need not worry about settings for MS Outlook if you are using versions 2007 or 2010. When you enter your e-mail ID, you automatically get settings for MS Outlook in versions 2007 and 2010. The automatic configuration of e-mail accounts may fail if you are using a lesser known e-mail service provider. It may also fail in case you are configuring an account related to your website/domain.

    You need to know the settings for MS Outlook so that you can configure the e-mail account manually if MS Outlook 2007 or 2010 fails to configure it automatically for you. This section talks about possible settings that you can use in MS Outlook, any version.

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    For E-mail Addresses Related to Your Website/Domain

    Fig 1 - Settings for MS Outlook For e-mail addresses related to your website/domain, it can be either POP3 or IMAP accounts. Also, you do not always require a secure connection to the e-mail server. The nearest possible settings for MS Outlook in this case would be as follows:

    Incoming Mail Server

    pop.secureserver.net for for POP3 accounts

    imap.secureserver.net for IMAP accounts

    Outgoing Mail Server

    smtp.secureserver.net for outgoing mail server address

    If smtp.secureserver.net does not work, try smtpout.secureserver.net.

    Other Settings

    In the More Settings -> Outgoing Mail dialog box (see image), you need to check My Outgoing Server Requires Authentication and also Use Same Settings as My Incoming Mail Server.

    You need not change any other settings. For newer websites, the "secureserver.net" may have further subdomains. For example, if you are using a hosting service from US, it could be pop.us.secureserver.net or imap.us.secureserver.net for incoming and smtp.us.secureserver.net or smtpout.us.secureserver.net. Similarly, for hosting centers in Asia, it could be pop.asia.secureserver.net or imap.asia.secureserver.net for incoming and smtp.asia.secureserver.net or smtpout.asia.secureserver.net.

    Note: Though the above settings for MS Outlook may work for most e-mail accounts related to websites/domains, they may not work for some. If the above does not work for you, please contact your hosting service provider to know the exact settings for your website e-mail.

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    Common Settings for MS Outlook for Other E-mail Service Providers

    If you are using any other e-mail service provider, you need to first enable POP3 or IMAP before you can access your e-mails using MS Outlook, any version. Depending upon what type of account you want in MS Outlook, you can enable these by logging into the website from where you access your e-mails currently. There should be a settings page where you can turn on POP3 access or IMAP access.

    The general settings for MS Outlook could be as follows:

    Incoming Mail Server

    pop.<domain name of email service provider> for POP3 accounts

    imap.<domain name of email service provider> for IMAP accounts

    Outgoing Mail Server

    smtp.email_service_provider

    For example, if you are using Gmail, the settings would be pop.gmail.com and smtp.gmail.com. Again, you have to make changes in the Outgoing Mail tab of More Settings dialog - as explained in the above section.

    The following section takes a look at settings for MS Outlook when you configure Outlook 2003, Outlook 2007 or Outlook 2010 for popular e-mail providers.

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    Settings for MS Outlook - Popular E-mail Service Providers

    This section talks about settings specific to some of the most popular e-mail service providers.

    Gmail Settings for MS Outlook

    For full details on how to set up a POP3 or IMAP account for Gmail, please read our article - Gmail Settings for MS Outlook.

    Hotmail Mail Settings for MS Outlook

    Incoming Mail Server: pop3.live.com

    Outgoing Mail Server: smtp.live.com

    More Settings -> Outgoing Mail tab: Check My Outgoing Mail Requires Authentication and click Same as Incoming Server.

    More Settings -> Advanced tab (see image): Incoming Port would be 995 (SSL enabled) and Outgoing Port would be 587 (TLS enabled)

    MSN Mail Settings for Outlook

    Incoming Mail Server: pop3.email.msn.com

    Outgoing Mail Server: smtp.email.msn.com

    More Settings -> Outgoing Mail tab: Check My Outgoing Mail Requires Authentication and click Same as Incoming Server.

    Lycos Mail Settings for MS Outlook

    Incoming Mail Server: pop.mail.lycos.com

    Outgoing Mail Server: smtp.mail.lycos.com

    More Settings -> Outgoing Mail tab: Check My Outgoing Mail Requires Authentication and click Same as Incoming Server.

    Yahoo Mail Settings for MS Outlook

    Please read our article, Using Outlook 2010 to Receive Yahoo Email

    For most of the other e-mails services, the settings mentioned in section two might help. If they don't, please ask your e-mail service provider for the settings for MS Outlook.

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    References

    Images from MS Outlook 2010

    References from:

    • Bright Hub, http://brighthub.com
    • Microsoft Office Knowledgebase,http://support.microsoft.com/

Learning Microsoft Outlook

This article series on Microsoft Outlook aims to help you sharpen your skills on the email client from Microsoft. It offers tutorials, tips tricks, troubleshooting help and more.
  1. MS Outlook Tips and Tricks from Brighthub
  2. Microsoft Office Oulook Help and Troubleshooting Guide
  3. A Guide to Settings for MS Outlook
  4. How Do I Repair a Folder List in Microsoft Outlook?