Setting up a POP3 Gmail Account in Outlook
In order to manually configure Outlook to connect to a POP3 Gmail account, go to File > Add account to begin a new account and select Manually configure server settings or additional server types. Click Next to continue, and then select Internet E-mail before again clicking Next.
You will then see the Internet E-mail Settings screen. Start off by entering your name and email address, then at the bottom of the screen add your Logon Information. This might mean adding your email address again, along with your password – don’t forget to check Remember password if you don’t want to type it in each time Outlook checks for emails!
Then move your attention up a few lines, and ensure that you have the following settings:
Account Type: POP3
Incoming mail server: pop.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com
Next, click More Settings… and on the Outgoing Server tab, check My outgoing server (SMTP) requires authentication and select the Use same settings as my incoming mail server option.
Finally on the Advanced tab check that the Incoming server port is set to 995 and the Outgoing server port is set to 587. Then click OK and confirm it all works by pressing Test Account Settings…. If the test fails, check your settings and try again!