Microsoft Outlook E-mail Setup - Configuring E-mail Accounts
Microsoft Outlook e-mail setup is easy in versions 2007 and 2010. As said earlier, if you install Microsoft Outlook without formatting the drive, and in the same operating system, it will automatically configure itself using the leftovers of previous installation.
If you formatted the drive or are going for Microsoft e-mail setup on a fresh operating system, you will have to configure e-mail accounts from scratch. This too is a cheese as both Office 2007 and Office 2010 can configure the e-mail accounts for you automatically when you provide them with your e-mail address and password.
Important: Before Microsoft Outlook can automatically configure e-mail accounts, you need to specify if you wish to configure a POP3 account or an IMAP account. Most e-mail service providers allow you to access your e-mail via POP3 or IMAP. You have to specify this using the website of e-mail service provider. Login into your e-mail account on the web and turn on IMAP or POP3 per your wish. If you have HTTP or Exchange account, you need not change anything on the e-mail server.
When you run Outlook for the first time, it asks if you wish to set up an e-mail account. Click Yes. For setting up additional accounts, use Account settings window. You will get similar wizard in both cases (see images below).
In Outlook 2007, click on the Tools tab and select Account Settings. In Outlook 2010, click on the File tab, select Account Settings and again Account Settings.
In the Account settings window, click New to open the New E-mail Wizard. Outlook 2007 will ask you if you wish to set up POP3, IMAP, HTTP or Exchange account. Select the one you wish. Outlook 2010 will ask you if you want to configure an e-mail account, SMS account or a FAX account. Select E-mail Account and click Next.
Type your name, e-mail address and password in the relevant fields. If you wish to manually configure the account, click Manually Configure Server Settings. Click Next.
Microsoft will automatically configure your account based on the e-mail address you provided. If you selected Manually Configure Server Settings, you will get another screen where you need to fill in your e-mail address, password, incoming server and outgoing server address.
This explains automated Microsoft Outlook e-mail setup in Outlook 2007 and Outlook 2010. Turn to next page for manual configuration of e-mail accounts for Outlook 2003 and above versions.
Tip: It is always better to keep Server Timeouts to 5 min or more for IMAP accounts so that Outlook does not fail in syncing IMAP folders. Use Account Setting window again. Select the IMAP e-mail account and click Change. In the resulting window, click More Settings. Increase server timeouts on the Advanced tab.