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How to Change Email Addresses in Outlook - A Guide

written by: •edited by: Christian Cawley•updated: 3/25/2011

You may want to know how to change default e-mail in Microsoft Outlook. You may wish to change the e-mail account for sending a particular e-mail. This article explains how to change e-mail address on Outlook - both permanently and for sending a particular e-mail.

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    Change the Default E-mail in Microsoft Outlook

    You may want to change the default e-mail account through which, you wish to send all new mails. This section tells you how to change the default e-mail in Microsoft Outlook so that all the new mails are sent from the new account. If you want to know how to change the e-mail address on Outlook for sending a particular e-mail and do not wish to change the default e-mail account, skip to next section.

    To change the default e-mail in Microsoft Outlook:

    1. Open the Account Settings Window. In Outlook 2003, click on Tools menu and select E-mail Accounts. In the box that appears, select View or Change E-mail Accounts. In Outlook 2007, click on Office button and select Account Settings. Click on Account Settings in drop down box. In Outlook 2010, click on File tab and click on Info. Click Account Settings. A drop down box appears saying Account Settings. Click it.

    Fig 1 - How to Change the Default E-mail in Microsoft Outlook - Account Settings 

    2. In the Account Settings window, make sure you are on the e-mail tab. When you are on e-mail tab, Outlook displays a list of all the configured e-mail addresses. It automatically highlights the default account that is currently being used to send e-mail accounts. To change default e-mail in Microsoft Outlook, select the e-mail account that you wish to make default. After selecting the e-mail account, click on Set as Default.

    Fig 2 - How to Change the Default E-mail in Microsoft Outlook 

    3. When you click on Set as Default, you will notice that the e-mail account is moved to the top of the list and is preceded by a tick icon. This means that the account you selected is now the default e-mail account in Microsoft Outlook (The icon does not appear in Outlook 2003). Click on Close to close the Account Settings window.

    This explains how to change default e-mail in Microsoft Outlook for all new e-mail messages that you will be composing. Read on to know how to change e-mail address on Outlook for a single e-mail without changing the default e-mail account.

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    Explaining How to Change E-mail Addresses in Outlook

    Sometimes you may wish to change the account for sending or replying an e-mail. If you are replying, Outlook selects the account to which, the e-mail was sent. In either case, you can change the e-mail account through which you wish to send the e-mail. If you are using Outlook 2007 or Outlook 2010, you can change the e-mail account from the Compose Message window.

    1. Click on New Message or click on Reply button (depending upon your requirement) to open the Compose Message window in Outlook.

    2. In the Compose window, click on the From button. All the accounts configured in Outlook appear in form of a drop down list.

    Fig 3 - How to Change E-mail Address on Outlook 

    3. Click on the e-mail account that you wish to use for sending or replying. Once clicked, the list disappears and you can see the selected e-mail account against From button.

    Note that using this method will change e-mail address on Outlook only for that particular e-mail and not for all e-mails.

    References

    All screenshots and references from Outlook 2010

Outlook Tips and Tricks - Part II

This extension of Outlook - Tips and Tricks, offers you information on some of the easily performed yet useful tasks. Using Outlook, you can also save and send business cards, creating rules from scratch, saving e-mails and more.
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  5. How to Change Email Addresses in Outlook - A Guide