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Setting up More Than One Account on Microsoft Outlook

written by: •edited by: Brian Nelson•updated: 4/2/2011

Several people have more than one e-mail accounts. Configuring all accounts separately results in different PST files that clutter Outlook and confuse users. This article explains setting up more than one account on Microsoft Outlook or how to combine 2 Outlook accounts.

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    Setting up More Than One Account on Microsoft Outlook - An Introduction

    Setting up more than one account on Microsoft Outlook, in a single PST file is easy. You can set up more than one account on Microsoft Outlook into a single PST file by manually configuring the accounts. You can also set up more than one account on Microsoft Outlook after you are done with configuring the accounts using the automatic detection method. As more people use the automatic detection method to set up their Outlook accounts, we will discuss setting up more than one account on Microsoft Outlook into a single PST after Outlook configures the e-mail accounts.

    Note: Whatever method you use, you can combine only POP3 accounts into a single PST file. You cannot combine IMAP accounts into a single file. There will be a different file for each IMAP account and you cannot change it. However, you can combine all the POP3 Outlook accounts into a single PST file so that mail from all POP3 accounts is delivered to a single inbox.

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    Outlook Combine 2 Accounts and More- After Creating Accounts

    For setting up more than one account on Microsoft Outlook into a single PST file after you have created the accounts, you need to open the Account Settings window. To combine 2 accounts in Microsoft Outlook (or more), follow these steps:

    1 Open the Account Settings window. If you are using Outlook 2007, click on Tools -> Account Settings. If you are using Outlook 2010, click on File menu. Click on Info and again on the black triangle below Account Settings. Click again on the Account Settings in the drop down menu.

    Fig 1 - Setting up More Than One Account on Microsoft Outlook - Account Settings 

    2 In the Account Settings window, click on the e-mail tab if it is not already selected. The window will display a list of e-mail accounts that you already configured.

    Fig 2 - Setting up More than One Account on Microsoft Outlook - Account Settings dialog 

    3. Click on the first POP3 account. You will notice a button named Change Folder.

    Fig 3 - Setting up More than One Account on Microsoft Outlook - Change Folder Button 

    4. Click on Change Folder button. In the dialog box that appears, click on New Outlook Data File. Select Outlook.pst in Browse dialog box. This is the PST file where we will combine all POP3 accounts.

    Fig 4 - Setting up More than One Account on Microsoft Outlook - Change Outlook Folder 

    5. After selecting the Outlook.pst in the Browse dialog box, click on OK to close it. Make sure the folder Inbox is selected to the left and click on OK to return to the Account Settings window.

    Fig 5 - Setting up More than One Account on Microsoft Outlook - Select Destination Folder 

    6 Repeat steps 4-5 for all of the Outlook accounts that you want to combine. Each time, make sure you have Inbox selected so that mails from these combined POP3 accounts are stored in a combined place.

    Once you are done, close the Account Settings window. Close all POP3 accounts other than Outlook in the leftmost pane. You can close them by right clicking on them in Microsoft Outlook. Now you can access the e-mail from all accounts into the inbox of Outlook folder.

    The above explains Outlook: combine 2 e-mail accounts or more. If you still have questions or doubts on setting up more than one account on Microsoft Outlook, please feel free to contact us via the comment boxes.

Outlook 2010 - A Tutorial

This series on Outlook 2010 offers you a tutorial on how to optimize the email client. It tells you how to combine e-mail accounts, how to export contacts and distribution lists, creating accounts the easy way and more.
  1. Microsoft Outlook for Email - A Tutorial
  2. Setting up More Than One Account on Microsoft Outlook
  3. How to Send E-mail Distribution List to Someone in Microsoft Outlook
  4. Move Outlook Book in Outlook to Win7
  5. How to Backup Outlook Email Accounts





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