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Using OfficeOne Shortcut Manager in Microsoft PowerPoint 2007

written by: •edited by: Bill Fulks•updated: 7/13/2010

The OfficeOne Shortcut Manager add-in for Microsoft PowerPoint 2007 allows you to create your own custom shortcuts. This is an especially nice feature to use in conjunction with macros as it makes creating presentations even quicker and easier than before.

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    Shortcut Keys in PowerPoint 2007

    Microsoft PowerPoint 2007 comes equipped with a number of predefined shortcut keys that can help you save time when performing certain tasks. A listing of these shortcuts can be found at the Office Online PowerPoint 2007 information site as well as within the help section of the PowerPoint application. However, not every command in PowerPoint has a corresponding built-in shortcut. In particular, there is no shortcut key functionality for macros created in PowerPoint 2007.

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    If you want to assign your own custom shortcuts to commands and macros in PowerPoint 2007, you’ll have to rely on a third-party add-in. One of the more popular add-ins for this functionality is the OfficeOne Shortcut Manager. This add-in isn’t free, but you can download a trial version and use it free for 30 days. After that, you’ll have to pay $29.95 if you want to continue using the add-in. If you spend a lot of time working in PowerPoint, I think you’ll find the tool to be well worth the price.

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    Assigning a Shortcut Key to a Macro

    Macros are great tools for saving time when creating PowerPoint presentations, but their efficiency can be even more improved if they have a shortcut key command assigned to them. For the remainder of this guide, we’ll assume that you have the OfficeOne Shortcut Manager add-in installed and available for use in PowerPoint 2007. If you don’t have this done yet and need some help with that process, refer to Part 7 of this series.

    Begin by opening the Add-Ins tab on the PowerPoint ribbon and selecting Customize Shortcuts.

    Customize Shortcuts 

    When the Customize Shortcuts window opens, choose Macros from the Categories list. Then, scroll through the available macros from the Commands list, and pick the macro to which you want to assign a shortcut.

    Shortcuts Menu 

    Next, click on the box next to Assigned Shortcut to Command. When you perform this action, the only change you will see at first is the cursor present in this box next to the word None. To change this to the shortcut key sequence you would like to use for the macro, simply enter the command on the keyboard. As you type the sequence, it will appear in the box. In the example shown in this screenshot, we’re assigning the command Alt + 2 as the shortcut for the selected macro.

    Assigning Shortcut 

    When finished, click OK to continue. This will close the Customize Shortcuts window and return you to your PowerPoint presentation. Your shortcut is now set up and ready to use.

Using Macros in Microsoft PowerPoint 2007

If you constantly find yourself performing the same tasks over and over again in PowerPoint 2007, break free from the monotony by learning to create and use macros. In this series we will cover how to use macros in PowerPoint 2007 and how they have changed from previous versions of the application.
  1. Microsoft PowerPoint 2007 Macro Basics
  2. Creating New Macros in Microsoft PowerPoint 2007
  3. Executing Macros in Microsoft PowerPoint 2007
  4. Inserting Multiple Slides in Microsoft PowerPoint 2007 Presentations
  5. Slide Layout Values in Microsoft PowerPoint 2007
  6. Best Add-Ins for Microsoft PowerPoint 2007
  7. Microsoft PowerPoint 2007: Installing Third-Party Add-Ins
  8. Using OfficeOne Shortcut Manager in Microsoft PowerPoint 2007