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How to Choose E-mail Delivery Time in MS Outlook

written by: •edited by: Linda Richter•updated: 2/24/2011

Sometimes you may want to choose e-mail delivery time in MS Outlook so that the message is not sent immediately. This article explains how to delay Outlook e-mail to a later date.

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    Why Choose E-mail Delivery Time In MS Outlook?

    You may want to choose e-mail delivery time in MS Outlook for different reasons. You may want to delay Outlook e-mail to a later date as you might be expecting some response. You may also want to choose the e-mail delivery time in MS Outlook as you might want to check the e-mail again before sending.

    There are three methods by which you can delay Outlook e-mail to later dates or times. The first option that I discuss will just delay the Outlook e-mail until the time it starts next automatic send/receive. The second option allows you to delay Outlook e-mail up to two hours (120 minutes). The third option allows you to choose e-mail delivery time and date so that you can keep your e-mail for a certain number of days.

  • slide 2 of 4

    Delay Outlook E-mail Until Next Send/Receive Time

    I use this method to delay Outlook e-mail to a later time so that I can check the e-mail again or edit it again. Often it happens that you hit Send and then you remember that you forgot to add the attachment. Delaying Outlook e-mail will help you check the e-mail for attachments, signatures and more. You can make sure everything is as you want before the e-mail actually goes out.

    To delay Outlook e-mail to next Send/Receive time, open File menu and select Options. In the Options dialog, select Advanced option. Scroll down to Send and Receive. Click to uncheck the option "Send Immediately when Connected". To set the default time interval for automatic Send/Receive, click on the Send/Receive button.

    Fig 1 - Choose Email Delivery Time in MS Outlook 

    The method will delay Outlook e-mail but sometimes you may get only a few seconds. You might want to try the other method that overrides default Send/Receive settings and holds your e-mail for a maximum of two hours.

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    Delay Outlook E-mail To A Later Time - Up To 120 Minutes

    You can create a rule to delay Outlook e-mail to a later time. This option will allow you to delay the e-mail by two hours. To create the rule, click on Rules (present on Home tab). In the drop down list, select Manage Rules and Alerts. When the Manage Rules and Alerts Window appears, do the following:

    1 Click on New Rule and in the New Rule Wizard, select Apply Rule on Messages I Send and click Next.

    Fig 2 - Choose Email Delivery Time in MS Outlook - Rules Wizard Step 1 

    2 Click Next again (without selecting anything in the Select Conditions page). This will prompt you if you wish to apply the rule to every e-mail you send. Click on Yes.

    Fig 3 - Choose Email Delivery Time in MS Outlook - Rules Wizard Step 2 

    3 The wizard presents you with the Select Actions page. Select the option that says, Defer Delivery by a Number of Minutes. Click on the link saying a Number. You will get a dialog box where you can select the number of minutes to delay each Outlook email. After selecting the minutes, click on Finish.

    Fig 4 - Choose Email Delivery Time in MS Outlook - Rules Wizard Step 3 

    4 The new rule is displayed in the Rules and Alerts windows as the number of minutes that you selected in the above step. Click on it and then again on Copy to copy the rule to all other e-mail accounts in your Outlook.

    5 Click on OK to close the Rules and Alerts window.

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    Choose E-mail Delivery Time In MS Outlook - Setting Options Per E-mail

    This option to choose e-mail delivery time in MS Outlook is available on a per-mail basis. It means that you have to choose the e-mail delivery time for each mail before you hit the Send button. When you are done with composing the e-mail, click on the Options tab and then on the arrow next to More Options.

    Fig 5 - Choose Email Delivery Time in MS Outlook - Step 1 

    In the dialog box that appears, select the check box against Do Not Deliver Before. Select the date and time you wish and click Close.

    Fig 6 - Choose Email Delivery Time in MS Outlook - Step 2 

    When you click Send, the message will just sit in the outbox until the date and time you specified.

    This explains how to choose e-mail delivery time in MS Outlook. If you have any questions on how to delay Outlook e-mail to a later date, please feel free to use the comment boxes.

    References

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