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How To Control When Elements Appear In PowerPoint 2000/2003

written by: Noel Kalicharan•edited by: Michele McDonough•updated: 6/6/2009

In this article, we show you how to control the sequence in which elements appear on the slide when you click the mouse. This is perfect for those times when you want to make several points but you don't want them to appear on the slide all at once.

  • slide 1 of 2

    What you’d like to do

    Consider the situation where you are making a presentation on the computer programming process. You have a slide with the following text:

    Solving a problem on a computer involves the following activities

    (1) Define the problem.

    (2) Analyze the problem.

    (3) Develop an algorithm for solving the problem.

    (4) Write the computer program which implements the algorithm.

    (5) Test and debug the program.

    (6) Document the program.

    (7) Maintain the program.

    However, you don’t want all seven items to appear immediately. You want them to appear one at a time, after you have finished discussing the previous one. So, when the slide comes up, the only thing you want to see is

    Solving a problem on a computer involves the following activities

    Then, when you click the mouse, the first activity should appear. Your slide should look like this:

    Solving a problem on a computer involves the following activities

    (1) Define the problem.

    After you’ve discussed the first point, you want to click and have the second activity appear, thus:

    Solving a problem on a computer involves the following activities

    (1) Define the problem.

    (2) Analyze the problem.

    After discussing the second activity, you click and the third appears. This process continues until all the activities are discussed.

  • slide 2 of 2

    How to do it

    Using the Text Box drawing tool, create eight text boxes. In the first one, type:

    Solving a problem on a computer involves the following activities

    In the second, type:

    (1) Define the problem.

    In the third, type:

    (2) Analyze the problem.

    and so on until all seven activities have been typed.

    Your slide should look as follows:

    (To see a larger view of any image, click on the image.)PowerPoint0701BrightHub If you view the presentation, everything will appear on the screen when the slide comes up.

    Right-click on the text box with (1) and choose Custom Animation... (or go to Slide Show > Custom Animation...) The Custom Animation window appears on the right of your screen.

    PowerPoint0702BrightHub With text box (1) selected, click in the Add Effect box and choose Entrance > Appear (or any of the ‘effects’ that you like). If you don’t see your favorite effect listed, choose More Effects... and you will be presented with a wider choice.PowerPoint0703BrightHub Next, click in the box next to Start and select On Click (if it is not already selected). This ensures that the text box (1) will appear when you click the mouse.

    Repeat the above process for the other six activities. When you are done, the Custom Animation window should look like this:PowerPoint0704BrightHub To test what you’ve done, click on Slide Show in the Custom Animation window or press F5. The slide should come up with none of the activities showing. When you click, the first should appear. If you click again, the second should appear, and so on. If that does not happen, you’ve made an error. Go over the steps above but be a little more careful this time!

    In the above, we showed how to get a text box to appear “On Click". The same procedure applies to other kinds of elements such as photos, clip art or other draw shapes. The order in which they appear is the order in which you put them in the Custom Animation window. If needed, you can move elements up or down in the window by clicking on them and dragging.

    Additional Resources: For more tips, be sure to take a look at the other items in Bright Hub's collection of Microsoft PowerPoint user guides and tutorials. New and updated items are being added on a regular basis, so bookmark us and check back often.

How To Add Audio To PowerPoint 2000/2003 Presentations

Ever wondered how to get your presentations to talk and sing? Welcome to a series of articles on how to add “audio" (music or speech) to your presentations. These articles are designed primarily for those who use PowerPoint 2000/2003 but the principles are all applicable to other versions.
  1. Getting Started With PowerPoint 2003 Audio
  2. Adding CD Audio to PowerPoint 2000/2003 Presentations
  3. Adding File Audio to PowerPoint 2000/2003 Presentations
  4. How to ‘Voice’ Your PowerPoint Slides with a Recording
  5. Play Voice Recordings Automatically and Across Slides in PowerPoint
  6. How To Create A Self-Running Presentation in PowerPoint 2000/2003
  7. How To Control When Elements Appear In PowerPoint 2000/2003