Why Automated Student Registration Systems?
There are many sophisticated student record systems at various academic institutions. The majority rely on expensive systems with an integrated front end, the internet and backend database systems. Most tend to be based on Windows operating systems and servers, although Unix versions exist. Rarely however, do you see student registration systems based on Linux. The ones that are tend to be put in place by organizations not having a great number of students to register or are trying to avoid another hole in the budget. Student's registration usually only occurs once a year, and that could be another factor. Once students are registered, they are locked into the system and no further processing is necessary until they finish their course.
So why the need for computerized registration systems in education at all? The difference is cost. It would cost much more (as it did in the past) to register students using a manual system than it does by an automated process using a computerized system.
Another factor is data duplication. Data can easily be confused when there are thousands of documents containing similar information to enter or validate. Students details can be mixed up or incorrectly registered. This can be a serious issue if there are finances associated to the registration.
Manual systems are also lapse in security; information can easily be gleaned and is freely available to anyone who would use it for devious or illegal purposes, either against the orgnization or individuals concerned.
It is further problematic if data changes frequently, as changes may be lost or not recorded at all. Pursuant to all these factors, there is a huge risk of data inconsistency.
Additional problems arise with storage. Unlike computer systems, manual paperwork requires huge storage capacity in terms of physical space, while computer mediums do not have that problem.
Manual entry of records is very time intensive and requires more human resources in order to administer it. Again, the cost of administration goes up.
What if the data is stored in different departments? There is a risk of inconsistency and time constraints as one department waits for another to complete its tasks before it can process the remaining information.
Manual systems can't cope with modern demands and computerizd systems. Even a simple linux student registration is highly recommended. Most of the above problems will be resolved by the impementation of a reliable computer system.
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